Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
TLIP2017 Mapping and Delivery Guide
Maintain control of records
Version 1.0
Issue Date: May 2024
Qualification | - |
Unit of Competency | TLIP2017 - Maintain control of records |
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Description | |||
Employability Skills | |||
Learning Outcomes and Application | This unit involves the skills and knowledge required to maintain control of records in the transport and logistics industry, in accordance with regulations and workplace requirements.It includes tracking records, conducting file audits, preparing reports from a records system, preparing staff lists, and implementing disaster recovery procedures. Work is generally performed under some supervision, within a team/group environment. No licensing, legislative or certification requirements apply to this unit at the time of publication. | ||
Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment. As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment. Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions. Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate. Resources for assessment include: a range of relevant exercises, case studies and/or other simulations relevant and appropriate materials, tools, equipment and personal protective equipment currently used in industry applicable documentation including workplace procedures, regulations, codes of practice and operation manuals. |
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Prerequisites/co-requisites | |||
Competency Field | P - Administration and Finance |
Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
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Elements of Competency | Performance Criteria | |||||||
Element: Track record | ||||||||
Element: Unique record identifier to be located is determined from request or instructions | ||||||||
Element: Location of record is obtained from records system in accordance with records system rules and organisational procedures | ||||||||
Element: History of record location is obtained from records system in accordance with records system rules and organisational procedures | ||||||||
Element: Information about record is obtained from records system in accordance with records system rules and organisational procedures | ||||||||
Element: Information about record is updated and amended in accordance with organisational procedures | ||||||||
Element: All transactions on the records system are completed within the designated timeframe | ||||||||
Element: Conduct a file audit | ||||||||
Element: Files are physically located with action officer and in storage areas, in accordance with supervisor instructions | ||||||||
Element: Discrepancies between nominal and actual record locations are identified | ||||||||
Element: Supervisor is clearly/specifically informed/notified of any discrepancies and/or issue | ||||||||
Element: Unacceptable record keeping practices are observed and noted during audit activities, in accordance with organisational procedures | ||||||||
Element: Information about any anomalous record is updated and amended in accordance with organisational procedures | ||||||||
Element: Reconciliation statement is prepared and forwarded to supervisor in accordance with organisational procedures and records system procedures | ||||||||
Element: Prepare reports from records system | ||||||||
Element: Reports are prepared from system in accordance with supervisor instructions or requests | ||||||||
Element: Reports are prepared in accordance with workplace procedures and records system procedures | ||||||||
Element: All reports from the records system are prepared within the designated timeframe | ||||||||
Element: Prepare staff lists | ||||||||
Element: Staff and user lists are checked and updated to accord with the current locations and designations of organisational staff members in accordance with supervisor instructions | ||||||||
Element: Staff and user lists are duplicated and circulated to all those requiring copies, in accordance with supervisor instructions | ||||||||
Element: Implement disaster recovery procedures | ||||||||
Element: Policies and procedures are identified for disaster recovery | ||||||||
Element: Recovery actions are undertaken in accordance with workplace procedures and scope of authority | ||||||||
Element: Appropriate personnel are informed of actions taken in accordance with workplace procedures |